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CMMS Pricing: Plans, Costs & ROI Calculator

Maintenance Connection

Discover how CMMS software like Maintenance Connection can transform maintenance operations by reducing downtime, cutting costs, and improving efficiency. This article explores pricing plans, features, and an ROI calculator to help businesses choose the best solution for their needs.

January 2, 2025

6 min read

Manufacturers lose 800 hours a year to equipment downtime. That’s lost time, lost money, and lost opportunities.

CMMS (Computerized Maintenance Management System) software helps prevent these setbacks by keeping maintenance on schedule and operations running smoothly.

But which CMMS is best? The right choice involves cutting downtime without overspending. This article explores CMMS pricing plans, explains the factors impacting costs, and features an ROI calculator to help businesses maximize their investment.

Maintenance Connection CMMS Software

Maintenance Connection is a leading CMMS (Computerized Maintenance Management System) solution designed to help professionals in manufacturing industries manage maintenance more effectively.

With features tailored for plant managers, production supervisors, and maintenance teams, Maintenance Connection offers a robust platform to streamline operations, reduce downtime, and improve asset management. It supports various industries, from manufacturing and healthcare to government and higher education. Businesses can utilize it to stay ahead of their maintenance needs.

Maintenance Connection covers various asset types, including production equipment, vehicles, facilities, and infrastructure. This versatility allows it to accommodate complex asset environments while offering preventive maintenance scheduling, work order management, and asset tracking features.

Seven Maintenance Connection Features

Key Features:

Work Order Management: Simplify the scheduling and tracking of maintenance tasks to avoid unplanned downtime.
Preventive Maintenance: Schedule regular inspections and repairs to extend asset lifespans and avoid breakdowns.
Predictive Maintenance: Help to identify and resolve issues early to avoid downtime and prolong asset lifespan.
Asset management: Provide comprehensive tools for tracking and managing asset lifecycle.
Inventory Management: Track spare parts and supplies to maintain optimal stock levels.
Mobile Access: Teams can retrieve information and manage maintenance tasks in real-time, no matter where they are.
Reporting and Analytics: Deliver configurable, real-time insights into maintenance operations that lead to data-driven decisions.

Maintenance Connection streamlines daily maintenance and delivers measurable cost savings. By preventing equipment failure, reducing downtime, and optimizing maintenance schedules, organizations can cut operational costs and improve efficiency. Its data-driven approach helps businesses make more intelligent decisions about resource allocation, boosting productivity.

Maintenance management becomes proactive, enabling organizations to operate efficiently, reduce costs, and minimize disruptions.

Data is neither perfect nor complete, but it can come close enough. If a data set has shown trends that have failed in the past, then those same trends can be used to train a model for what to look for in the future.”

-Maintenance World

CMMS Software Pricing Calculator

This comprehensive pricing calculator delivers a clear, customized cost breakdown for Maintenance Connection’s CMMS software:

Maintenance Connection CMMS Software Plans

The right software is more than a tool — it’s the foundation of efficient operations, driving productivity, cutting costs, and minimizing downtime.

Maintenance Connection offers flexible plans to meet the unique needs of businesses, from small operations to large enterprises. These plans scale effectively, streamline maintenance, and provide mobile access options alongside advanced enterprise features.

Professional Plan

The Professional plan provides essential CMMS features for maintenance teams focused on tracking work orders, scheduling preventive maintenance, and managing inventory. This plan is ideal for small to mid-sized businesses seeking control over their maintenance processes without unnecessary complexity.

Users: Suitable for smaller teams
Highlights: Core maintenance management features, including work order tracking and preventive maintenance scheduling
Price: $110 per user per month (minimum of three users required)

Mobile Add-On

This add-on enhances the Professional plan by allowing teams to manage tasks on the go. With mobile access, maintenance staff can stay connected, update work orders in real-time, and track progress wherever they are.

Users: Mobile access for existing Professional plan users
Highlights: Real-time updates, mobile work order management, on-the-go task tracking
Price: $58 per month as an add-on to a Professional or Enterprise license

Enterprise Plan

The Enterprise plan supports complex organizations with advanced features, scalability, and high-level insights. It supports multiple facilities, assets, and users and delivers high-level insights and robust reporting capabilities.

Users: Large teams with multiple locations
Highlights: Advanced analytics, multi-facility management, comprehensive reporting tools
Price: Custom pricing available (requires five users or more)

For more pricing information, please visit the Maintenance Connection product pricing page.

pricing

Tips for Choosing the Right CMMS Plan

Understanding the business's goals and needs is the first step to achieving benefits with a CMMS. Making an informed choice ensures that the investment will pay off in the long run without unnecessary upgrades.

Assess Your Business Needs

Selecting the right plan starts with understanding your business's specific needs. Are you managing hundreds of assets or just a few critical machines? How many team members need access to the platform? Identifying these requirements ensures you only pay for the features and user capacity your team will use. A detailed evaluation prevents overspending and keeps operations focused.

Consider Future Scalability

A CMMS should scale when a company plans to open new facilities or increase production. Choose a plan that can accommodate more users and assets without friction. With a scalable solution, expanding becomes exciting rather than stressful.

Prioritize Essential Features

Focus on the required modules and features, such as work order management or preventive maintenance scheduling. As needs evolve, advanced features such as predictive analytics can be added later. Starting simple keeps you agile and ensures smooth adoption.

Request Demos and Pricing Breakdowns

Request detailed demos to see the software in action and ask for detailed pricing. Evaluate customer support, available features, and scalability to ensure the platform fits your business needs today and tomorrow. A demo can reveal hidden benefits — or deal-breakers — that aren’t visible on a pricing page.

Common CMMS Pricing Models

Selecting the suitable CMMS pricing model means balancing costs with features that drive business growth. Every pricing structure offers unique advantages. Here’s how each model plays out.

Pay-Per-User or Tiered Pricing

In this model, costs increase as users or access levels grow. Designed for flexibility, it’s ideal for businesses planning for future expansion. This structure allows organizations to scale incrementally without switching to a new plan. Administrators can seamlessly add users as teams grow, ensuring the system evolves alongside the business.

Subscription-Based Pricing

Subscription pricing is the preferred option for cloud-based CMMS platforms. For a monthly or annual fee, you receive automatic software updates and the flexibility to adjust your plan as needed. This model offers lower upfront costs, making it ideal for businesses looking to conserve capital while maintaining access to the latest features.

Perpetual Licensing

Would you prefer to pay once and own the software? Perpetual licensing is a one-time investment typically used for on-premise solutions. While this model can save money in the long run, it does have higher upfront costs—a budget for ongoing maintenance and support to keep the system running smoothly.

Custom Pricing

Sometimes, one size doesn't fit all. Custom pricing is the answer for businesses with unique needs, such as a significant asset base or specific feature requirements. Providers tailor quotes based on exact specifications, so companies only pay for what they need. This model offers flexibility but requires detailed discussions to align the solution with business needs.

Ready to See What’s Possible in the Future of Maintenance?

The right CMMS is a powerful engine for operational efficiency and long-term savings. It unlocks potential in every asset, workflow, and facility when used effectively.

Curious about what optimized maintenance can do? Discover how Maintenance Connection CMMS delivers proven results. Learn more today!

Frequently Asked Questions (FAQs)

Here are common questions asked about CMMS pricing.

How Much Does a CMMS Typically Cost?

CMMS pricing depends on several factors, including the deployment type (cloud-based vs. on-premise), number of users, available features, and support options. Costs can range from a recurring subscription fee to a one-time payment for perpetual licenses, with prices tailored to fit different business sizes and needs.

Is a Cloud-Based CMMS More Cost-Effective Than an On-Premise Solution?

Cloud-based CMMS offers lower upfront costs, automatic updates, and easy scalability. However, long-term savings depend on factors such as the number of users and how frequently the platform is used. Businesses must weigh these against the stability and control provided by on-premise solutions to make the best choice.

What Is the Best Way to Calculate the ROI of a CMMS?

The easiest way to determine CMMS's financial impact is to use an ROI calculator. The calculator provides a clear view of potential returns by factoring in savings from reduced downtime, improved asset management, and increased productivity. Ready to see the numbers? Try Accruent’s ROI calculator to measure the impact.