Hot desking has several benefits for companies whose employees work from home some days and in the office other days. Many hybrid companies that haven’t adopted a hot desking model end up with a lot of wasted office space that could be better utilized — or they’re holding on to (and paying for) more real estate than they need.
If your workspace has desks, cubicles, or private offices that sit empty much of the time, here are some of the ways hot desking can benefit both your company’s bottom line and your employee’s satisfaction and productivity.
1. It maximizes your workspace
Hot desking helps you get the most out of your office space, and it can decrease overhead costs. By not assigning permanent workspaces to hybrid employees, you can better utilize the space you have. For example, if your workspace includes private offices, but the employees who inhabit them don’t come in every day, you can turn them into meeting rooms or allow employees to book them for heads-down work or small-team collaborations.
2. It helps you manage hybrid employees
Successfully implementing hot desking requires room and desk booking software that enables employees to reserve a desk, meeting room, or other collaborative space. By its nature, this type of software collects a wide range of data that makes it easy to keep track of when, how often, and for how long your employees are coming into the office.
3. It helps facilitate collaboration and teamwork
Research shows that the less siloed a company’s departments are, the more innovative its workforce is. Hot desking leads to interactions between employees who may not otherwise see each other, which facilitates cross-functional collaboration and helps spark inspiration and innovation.
Hot desking makes it easy for employees to book desk space on the same day to work on a project — or multiple employees can reserve a conference room for in-person meetings or collaboration.
4. It drives better decision-making
Desk and room booking software helps you streamline your operations through robust data collection and comprehensive reports and analytics. The data can help you analyze usage patterns and plan your workspace more effectively, as well as provide insight into the amount of real estate you might need (or need to let go of) in the future.
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