Desk Booking Software

A desk booking system is software that allows teachers, students, employees and visitors to find and reserve the right spaces for their needs. The right desktop booking system will replace outdated or manual software, helping to increase space utilization, lower costs, maximize efficiency and improve the employee or visitor experience.

- With a collaborative and situation-based desk booking solution, your organization can: - Make space for improved office networking and collaboration. - Maximize space utilization visibility and cut real estate costs. - Increase employee productivity by allowing employees to self-select spaces that best suit their needs. - Increase employee wellbeing and, by extension, their productivity and performance. - Lead to higher employee attraction and retention rates. - Increase business resiliency in the face of unexpected events or workplace disruptions.

EMS’ powerful desk booking system can be used in many industries and contexts, including: - Enterprise - Higher education - Corporate - Events planning And more. Once installed and running, your entire organization can use the desk booking system to book spaces, make reservations and manage their schedule and efficiency. Managers and decision-makers can also use the data gleaned from your meeting room booking system to cut costs and optimize your real estate and space utilization. Visitors and partners can use it to communicate effectively with your organization – the list goes on.

Yes. EMS integrates with Microsoft Outlook, Microsoft Exchange and other key calendar and video conferencing tools to allow for a friction-free booking experience across tools and devices. More specifically, EMS works with Microsoft Exchange Web Services (EWS) to provide a powerful Microsoft desk booking system from which users can work. EMS also offers an EMS for Microsoft Outlook add-in.

The desk booking software that you implement must be robust, well-adopted and easy to use for it to be effective for your business. When evaluating vendors and options, consider factors like: - Ease-of-use: If your users can’t easily book spaces, update reservations or work with their existing apps, they will become frustrated with your tool. Make sure that you find a tool that works well for your particular use case. - Reporting and Analytics: The right tool will provide the reporting and analytics needed to track, understand and optimize your operations. Use this information to improve your space utilization, lower operating costs and reduce wasted resources. - User adoption: No software will be worth the money if it’s ignored or underutilized. Make sure that the software you choose is one that your employees like and that fits in with your existing technological stack.

APIs can help ensure that all your important tools and software can be integrated with your desk hoteling software. With EMS Platform Services, you can create: - Your own hardware integrations with digital signage, sensors, voice-controlled personal assistants, and more. - Custom systems integrations such as lecture capture, HVAC controls, wayfinding software, payment portals, and more. - Integrations with custom access points such as kiosks or simple mobile apps developed in-house by your organization. - Marketable integration solutions for EMS customers.