The Company
Bengal Energy Ltd. is an international oil and gas company that has been exploring and producing hydrocarbon assets for over 15 years. The company’s portfolio features high-impact exploration projects complemented by steady, low-risk production streams, predominantly producing ultra-light, sweet crude oil which commands a premium price. Operating primarily in Australia’s resource-rich Cooper Basin, in some of the most remote parts of Queensland, their operations teams navigate limited access to infrastructure and work on land with significant cultural heritage and paleontological remains.
To manage their critical asset records and scale with their exploration activities, Bengal Energy sought to harness a robust engineering document management system that would support their operations and forward-looking strategy.
The Challenge
Unlike many organizations which must contend with a collection of legacy systems to manage critical asset and operational documentation, Bengal Energy found itself in a unique situation.
With a small local footprint, and only a single Sharepoint installation, Bengal Energy’s Australian operations team were charged with designing a more robust document control system that would both support its vision of delivering “remote normally unmanned operations” and accommodating future business growth.
The team believed that a cloud-based SaaS solution would best serve its objectives of providing its remote workers and contractors with access to the most up-to-date documents.
Being able to easily and quickly demonstrate compliance with legislation such as the
Petroleum and Gas (Production and Safety) Act 2004 was a key requirement of the
new system, as was the ability to build in processes which retained critical corporate
knowledge in the event that key staff or contractors left Bengal Energy.
The solution also needed to be accessible in even the most remote parts of Queensland,
and interoperable with Starlink, Bengal Energy’s chosen satellite internet service provider.
The Solution
Having seen successful RedEye implementations in similar organizations, Bengal Energy’s Chief Operating Office, Kai Eberspaecher recommended partnering with Accruent to use RedEye to create a single source of truth for its corporate and operational information.
Unlike other RedEye implementations, Bengal Energy migrated a relatively small number of documents into the system. After duplicates were removed, some 650 artifacts populated the system.
Bengal Energy and Accruent have since worked to improve the quality of the metadata of the documents to ensure they’re easily and intuitively searchable by staff and contractors alike. Mr Eberspaecher believes the system provides a stable foundation on which Bengal Energy can build its business processes.
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It’s really important for us to be scalable. We currently have a very small equipment and asset count, but over time, either through our own exploration or through M&A, we will integrate others. It’ll be really easy to do that on this platform because we’ve put the procedures in place. And then it’s more about a project of transferring whatever data is in another system and integrating into ours.”
– Kai Eberspaecher, Chief Operating Officer
The Benefits
One of the immediate benefits RedEye delivered was accessibility of key documents by those stakeholders inside and outside of Bengal Energy, who needed access. “It’s really easy to add somebody to provide them access and then just follow the workflow to upload documents - and then also become part of the revision of those documents,” said Mr Eberspaecher. “We focused first on our facilities engineering processes, and we are now bringing our engineering well services up to the same standard. Once all of that is running, we are looking to include our Standard Operating Procedures, permits to work, checklists and other key items in RedEye, so everything is there for us to access.” Bengal Energy’s staff note that documents are now quicker and easier to find.
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