How Optimization slazed 16% off Westside's Engineering Costs

The Company

WestSide Corporation is an oil and gas production company operating in Australia and New Zealand. The Australian operation produces Coal Seam Gas, while the New Zealand operation produces conventional oil and gas.

The organization’s focus is on growing production and reserves, and improving drilling and connection efficiencies in its strategically located acreage, in a safe and environmentally responsible manner.

For WestSide, maintaining control of engineering drawings and documents is essential in terms of cost control, construction details, designing changes to existing equipment, new projects, and troubleshooting.

The Oil and Gas producer now uses Accruent’s RedEye, a cloud-based Engineering Drawing and Document Management solution, to manage some 53,000 critical artifacts including as built drawings, documents, photos and videos, with more than 200 users accessing the system.

The Challenge

Four years ago, and prior to using RedEye, WestSide was trying to manage over 220,000 engineering documents, with multiple copies and revisions stored in multiple locations. WestSide’s designs were provided by external engineering design contractors, different drawing numbers were used, and drawing lists and registers were not complete or up to date, which complicated its drawing management processes.

Due to the remote location of WestSide’s assets, travel times to and from each site took many hours, and onsite staff were not always confident they were accessing the latest drawings. Drawings were constantly being copied, marked up and changed by many people.

WestSide understood that documents were important as they held key safety and design information. It became a top priority for WestSide to provide access to accurate drawings both for safety reasons, to design future modifications and avoid costly re-work.

The Solution

WestSide chose RedEye to create a single source of truth for its engineering drawings and documents. The oil and gas producer ran two separate projects, each taking six months to complete.

The projects collated documents from many sources, triaged and loaded them into RedEye’s cloud-based SaaS solution, and tested and cleaned the documents in bulk.

WestSide also used RedEye’s cleanup tools to “fold in versions” and reduce duplication, added metadata to assist search, and implemented tailored workflows. 

We chose RedEye because of its clean up ability, as we had such a disarray of information. That was
the key reason for us because it gave us those tools to help go back and clean up our documents.”

– Rob Trout, Digital Transformation Leader

The Benefits

Using RedEye, WestSide now has a single source of truth for all of its asset engineering drawings and manuals, documentation such as procedures, design and datasheets.

WestSide’s teams have fast access to the system anywhere on site, from a mobile device or the office. They also benefit from a trusted revision control, version history and review and approval tools.