Avoid Wasted Cost and Hassle with Preventive Maintenance Software

Maintenance Connection

Intuitive asset management tools can help maintenance professionals prevent asset breakdowns, extend asset life, and maximize technician productivity.

May 16, 2022

4 min read

Preventive Maintenance Software Benefits

Maximize Equipment and Staff Safety

Equipment failure and unexpected breakdowns can prevent a significant safety hazard. The right preventive maintenance tool can help you:

Track and reduce asset incidents
Record and maintain compliance
Store and manage records, audit documents and permits
Establish standard operating practices (SOPs) for health and safety

Ultimately, this can help prevent unexpected breakdowns while ensuring that your equipment is properly logged and tagged out by the time it’s needed.

Keep Maintenance Costs Under Control

An effective preventive maintenance software can reduce labor expenses, cut inventory costs and extend asset life, thereby decreasing your overall maintenance costs and maximizing your bottom line.

Create Long-Lasting, Effective Preventive Maintenance Plans

Your preventive plans need to be agile, flexible and future-proof. A modern, SaaS-based preventive maintenance software can help ensure that your tool is always well-integrated, comprehensive and up-to-date as your company scales and your technological needs change.

Increase Repair Efficiency

Preventive maintenance software can centralize all the information you need – including work order information, checklists, compliance information and MRO inventory data – and provide easy-to-follow work order checklists to ensure that repairs are completed efficiently and safely.

Enable Actionable, Strategy-Changing Transparency

Any planned maintenance efforts need to be top-down processes – and they must align with larger strategies, KPIs and metrics. Preventive maintenance software facilitates this at all levels, providing:

Work order information that technicians need
Customizable and automated reporting for decision-makers and stakeholders
KPI and metric tracking
Asset histories to reduce mistakes and costly rework

Improve Technician and Manager Satisfaction

Maintenance Connection CMMS provides your technicians and operators with the work orders, manuals, checklists and spare parts they need to execute tasks and maximize efficiency. It also provides managers the transparency and insight they need to act proactively and focus on core business objectives.

Increase Revenue Due to Lower Asset Downtime

By increasing employee efficiency, extending asset life, increasing transparency into asset function, maximizing uptime and reducing delays, preventive maintenance software can ultimately reduce downtime and associated lost revenue.

Simplify Asset Tracking and Maintenance

With Maintenance Connection’s easy-to-use, mobile-friendly app, you can effectively track asset downtime, control costs and automate your preventive maintenance efforts.

Enjoy On-the-Go Asset Management and Maintenance

Whether you’re in the office, on the plant floor, at home or traveling, you can easily stay on top of your asset maintenance using our fully integrated, mobile-friendly software.

Experience Fewer Recurring Pain Points

By increasing transparency, automating scheduling and maintenance tasks and centralizing all relevant information, the right preventive maintenance software can help your business overcome recurring pain points like short asset lifespans, high unplanned downtime, unexpected machine breakdowns, expensive emergency repairs, difficulty passing audits and disparate data and analytics.

Preventive Maintenance Software Features and Solutions

Preventive Maintenance Scheduling

Maintenance Connection CMMS software provides a variety of features – including calendars, automated reports, mobile capabilities, automated triggers, workflows and robust reporting – that can help you efficiently execute tasks and develop a preventive maintenance plan. This can ultimately help your organization maintain process consistency, clean your data and work more efficiently.

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MRO Inventory Management

Poorly managed MRO inventory can negatively impact maintenance tasks, causing major delays and increased costs as technicians are forced to search for parts, order missing parts and deal with unused inventory. Maintenance Connection maintenance scheduling software can streamline MRO inventory management and ultimately increase uptime by:

Tracking spare parts
Connecting parts to supplier and vendor information
Notifying you when stock is low
Helping you quickly find the parts you need

Planned Maintenance Work Order Management

One of the biggest keys to effective predictive maintenance is complete, proactive work order generation - and paper and spreadsheets just don’t cut it. Accruent’s preventive maintenance CMMS allows you to proactively create, view, track, prioritize and distribute complete work orders, which can ultimately improve communication, reduce corrective maintenance and ensure that you have an appropriate preventive maintenance schedule.

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Planned Maintenance Inspection Schedules

Inspections and audits are an important part of any preventive maintenance program. With Accruent’s Maintenace software, you can make sure that you never miss an inspection. That way, you can catch failures early, eliminate confusion and continuously pass compliance audits.

Mobile-Friendly Preventive Maintenance App

Using Accruent’s CMMS mobile maintenance app, asset operators and technicians can update work orders, access important asset information, log meter readings and easily execute and update preventive maintenance tasks.

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Comprehensive, Historical Asset Information

Getting a complete view of an asset’s history allows you to understand previous maintenance, issues and concerns. This can ultimately inform your present and future maintenance plans, helping you quickly resolve breakdowns and address concerns before they arise.

Real-Time Reporting and Dashboards

Comprehensive dashboards and reporting give your team the data and insights you need to proactively identify and resolve inefficiencies so you can decrease costs and unplanned downtime.

FAQ – Frequently Asked Questions Related to Preventive Maintenance

What is preventive maintenance software?

Preventive maintenance software is a tool used by medium-to-large facilities teams to plan and schedule routine asset and facility maintenance. Using a software solution vs. manual methods for preventive maintenance can lead to many benefits, including less unplanned downtime, reduced labor costs, and increased efficiency and savings overall for an organization.

What are the 4 types of maintenance?

There are four general types of maintenance philosophies, though there is some flexibility when it comes to descriptions and naming conventions. These include:

Corrective maintenance: This type of maintenance is carried out when an anomaly or flaw is detected. The goal of this maintenance practice is to fix the flaw and maintain uptime. Corrective maintenance tasks may be more cost-effective than preventive maintenance in the short-term, but its short-sighted nature makes it an ineffective long-term strategy.
Preventive maintenance: Preventive maintenance strategy involves scheduled, forward-thinking maintenance based on key metrics and data points. An effective preventive maintenance strategy can ultimately increase asset life, maximize revenue and decrease equipment downtime.
Condition-based maintenance: Condition-based maintenance aims to prevent failure through regular asset-check-ups and performance monitoring. In other words, equipment is constantly assessed and maintained, which requires significantly more coordination and manpower than other strategies.
Predictive maintenance: Predictive maintenance, as the name suggests, aims to preemptively predict asset failures before they arise using data, sensors and IoT technology. Because it relies so intrinsically on data and technology, predictive maintenance comes with a higher up-front cost, and it is not yet feasible for many organizations.

What should preventive maintenance software include?

When considering a preventive maintenance software implementation, you must be sure that the software you choose has all the features your business will need. This generally includes:

Preventive maintenance scheduling: The purpose of a computerized maintenance management system is to facilitate the development of preventive maintenance strategies. To this end, the software you choose must allow you to schedule maintenance tasks, store all relevant information and access your data and related insights.
Mobile capabilities: Particularly in the wake of COVID-19, many asset and facility maintenance personnel must be able to access their important data and asset information from multiple locations and devices. These users must be sure the software they choose has device-agnostic mobile capabilities.
Preventive maintenance work order management: Your preventive maintenance software should not only let you view and access work orders but also have all relevant documentation, including asset history, warranty information and repair documentation.
Checklists: Checklists within your preventive maintenance system can help ensure that all steps of a task are completed while maximizing timeliness and accountability.
Inventory control: MRO inventory can be one of the most difficult things to track and control -- and difficulty finding inventory (along with re-orders) can increase costs, downtime and delays. The right preventive maintenance software will facilitate this inventory management to help reduce these costs and maximize inventory efficiency.

Who uses maintenance software?

Preventive maintenance software can be used by employees in all verticals and roles, including:

Operators
Technicians
Decision-makers
Plant managers and your maintenance manager

What are the challenges of implementing maintenance software?

While a preventive maintenance software implementation comes with many business benefits, there are many implementation challenges that you must keep in mind and overcome if you want to maximize your results. These include:

Your company culture and adoption: For a CMMS to work, you team members must use it consistently and properly. This is often a challenge in the face of stagnant company culture, legacy systems and the “old way” of doing things. Combat this challenge by choosing a CMMS with features and a user interface that your team members want to use and by implementing ongoing training.
Underdeveloped processes: If you don’t standardize your preventive maintenance processes and policies, you are unlikely to have a successful software implementation. Be sure that roles, expectations and processes for work orders, approvals and other processes are clear and standardized to avoid this concern.
Financial constraints: There are many costs associated with preventive maintenance software implementation, including the cost of implementation itself and any associated upgrades, personnel or expertise. Consider your budget and your total spending capabilities to be sure that you implement a software that’s within your means.
Data: For your CMMS to work, all the data within it must be accurate and fully integrated. Be sure you have the processes, integrations and training to make this possible.