Discover Maintenance Connection's Role in Enhancing Operational Efficiency and Collaboration at Watson-Marlow Fluid Technology Solutions (WMFTS)

The Company

Watson-Marlow Fluid Technology Solutions (WMFTS) is a division of the Spirax Group, a multinational industrial engineering company. With an annual turnover of almost £400m in 2023, WMFTS is a world leader in manufacturing peristaltic pumps and associated fluid path technologies for the life sciences and process industries. Its solutions keep industries productive worldwide, saving time and money by handling the toughest applications for end users, OEMs, and integrators. 

The Challenge

WMFTS had been a Maintenance Connection user for several years. The CMMS was initially adopted to help the company evolve from paper-based processes, and to make it easier for its engineers to improve recordkeeping, workflows, and compliance. It was widely adopted, with multiple businesses within the group using it at their sites.

While this approach fostered autonomy, it inadvertently led to some operational inefficiencies, such as the unintended reallocation of licenses between sites.
This, in turn, created a number of issues, particularly around system access and the handling of maintenance work orders. WMFTS had thousands of open work orders that were difficult to manage due to license availability issues.

This highlighted the need for a more centralized and structured approach. At the same time, it was also made clear that the escalation process needed refinement, as multiple helpdesk tickets for the same issues were causing delays in response times from Accruent’s support team. 

The Solution

In late 2023, WMFTS embarked on a year of positive transformation to unlock the full potential of the Maintenance Connection platform. This involved making a series of changes, including:

•  Centralized Licence Management: WMFTS recognized the need for a unified approach, and appointed a single system owner to manage all licenses and configurations
• Streamlined Escalation Process: Learning from earlier experiences, WMFTS implemented a clear internal escalation procedure
• Enhanced Collaboration: To foster better communication and sharing of insights, WMFTS established a dedicated Accruent MS Teams page
• Accessible Training: The Interactive Training Academy was made available to all users
• Quarterly Global Accruent Calls: Recognizing the importance of regular communication, the company introduced quarterly global calls with Accruent

The Results

This strategy of continuous improvement has had a transformative impact on the day-to-day operations at WMFTS, leading to a number of benefits. Centralized license management has ensured consistent and efficient management across WMFTS, while increased efficiency in the escalation process has significantly reduced delays and improved response times. Creating one centralized platform has also made the solution a valuable resource for updates, best practices, and user engagement, with engineering teams able to instantly access the necessary tools and knowledge to maximize their use of the system.

Additionally, despite seeing an almost 150% increase in assets within the system in a year, WMFTS has seen no impact on management time. Indeed, the single system owner estimates Accruent takes up no more than 5% of the working week, while the focused effort has led to significant improvements in how WMFTS operates globally. For this reason, Maintenance Connection has been extended beyond facilities to encompass additional functions of the business.

Accruent has become a valued tool across WMFTS extending beyond the facilities department to benefit other areas of the business. This expansion highlights its growing role in improving operational efficiency and collaboration.”

-George Morant, Global Manufacturing Engineering Manager, WMFTS