Space management process is a great investment for businesses of all sizes in all industries. A well-designed, thoughtfully organized space has some significant benefits for both your business and your employees.
Space management can:
- Improve employee productivity.
- Make processes more efficient.
- Help employees save time and boost productivity as a result.
A well-designed space can also facilitate collaboration and communication among employees, leading to greater teamwork and a more cohesive work environment. This results in greater creativity and innovation from your employees. And when employees feel comfortable in their workspace, their well-being—and job satisfaction—improve, so retention can improve as a result!
By making the best use of your space, furniture, technology, and energy, you can cut overhead costs. Companies can limit utilities in underused spaces or even eliminate space that proves to be no longer necessary.
In addition, space management can be tailored to specific environments like offices and campuses. Both office space management and campus space management have unique challenges and opportunities that make implementing a dedicated space management system essential.
Office Space Management
With real estate typically the second highest expense for an organization and an estimated 40% of workspaces sitting empty during the workday, businesses pay a steep price for underutilized spaces. An office space management system gives visibility into how spaces are being used so you can make better business decisions in the long term.
And then there’s the people piece. Great workplace space management makes for an improved user experience because:
- Employees can locate and book the desks and workspaces they need to get work done
- Collaboration is smoother when people meet in the right places, with the right resources
- Office visitors receive white-glove treatment for curated customer experiences
- You prevent scheduling mishaps like double bookings, phantom meetings, and rooms that aren’t ready for use
Campus Space Management
Today’s higher education institutions also face enormous challenges. Aging facilities, changing student expectations, and outdated learning spaces (think massive lecture halls or inflexible furniture) put pressure on colleges to overhaul their spaces.
Space management systems can help. For example, Wake Forest University follows a decentralized model where each department controls its own buildings and spaces. But when the university implemented a space management system, they boosted communication and collaboration while still allowing each group to manage their spaces. Check out the short video below to see more:
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